Privacy Policy

Privacy Policy — Equidi‑T Limited

Last updated: 03 February 2026

Equidi‑T Limited (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect and use personal data when you visit our website and when you contact us by email.[1]

### 1) Who we are (Controller)

Equidi‑T Limited is the “controller” of your personal data (this means we decide how and why your data is used).[1]

**Company details**  

- Name: Equidi‑T Limited[2]

- Company number: 16510418[2]

- Registered office: 33 Fairlawns, Newmarket, England, CB8 9JS[2]

- Contact email (privacy enquiries): enquiry@equid-t.com (email only)

### 2) Personal data we collect

We may collect:

- Identity and contact details you provide by email (e.g., name, email address, phone number if you include it, and your business name).[1]

- Information you include in your enquiry (for example, details about your accounting needs).[1]

- Basic technical data when you use the site (e.g., IP address and device/browser information) where this is provided to us through standard server logs.[1]

### 3) How we collect your data

We collect personal data when:

- You email us at enquiry@equid-t.com.  

- You browse our website (limited technical data may be recorded in server logs).[1]

### 4) How we use your data (purposes and lawful bases)

Under UK GDPR, we only use your personal data when we have a lawful basis. The main uses are:[1]

- To reply to your email enquiry and communicate with you (lawful basis: legitimate interests and/or steps before entering into a contract).[1]

- To provide accountancy services if you become a client (lawful basis: contract).[1]

- To meet legal and regulatory obligations that apply to accountancy services (lawful basis: legal obligation).[1]

- To keep our business records, manage our relationship with you, and improve how we handle enquiries (lawful basis: legitimate interests).[1]

### 5) Sharing your data

We do not sell your personal data.  

We may share your data where necessary with:

- Professional advisers (e.g., legal, insurance) and service providers (e.g., email/IT hosting) who support our business, where they process data on our instructions and under confidentiality/security obligations.[1]

- Regulators, law enforcement, or other authorities where we are legally required to do so.[1]

### 6) How long we keep your data

We keep personal data only for as long as needed for the purposes in this policy, including to comply with legal, accounting, or regulatory requirements.[1]

If you email an enquiry but do not become a client, we typically keep the correspondence for up to 12 months (unless we need to keep it longer for a legal or operational reason).  

### 7) International transfers

We aim to keep your data in the UK.  

If any of our suppliers process data outside the UK, we will ensure appropriate safeguards are in place as required by UK data protection law.[1]

### 8) Your rights

You have rights under UK data protection law, which may include:

- The right to access your personal data.[1]

- The right to correct inaccurate personal data.[1]

- The right to request deletion of your personal data (in certain situations).[1]

- The right to restrict processing (in certain situations).[1]

- The right to object to processing based on legitimate interests, and to object to direct marketing at any time.[1]

- The right to data portability (in certain situations).[1]

To exercise any of these rights, email enquiry@equid-t.com.

### 9) Complaints

If you have concerns about how we use your data, please email us first at enquiry@equid-t.com and we will try to resolve it.  

You also have the right to complain to the UK Information Commissioner’s Office (ICO).[3]

### 10) Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with an updated “Last updated” date.

***

Two quick checks so I can make this perfectly accurate:

1) Do you use any analytics/marketing tools at all (Google Analytics, Meta Pixel), or is it a simple brochure site with no tracking?  

2) Do you onboard clients only by email, or do you use any client portal / accounting software that clients upload documents to?

Sources

[1] What privacy information should we provide? | ICO https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/the-right-to-be-informed/what-privacy-information-should-we-provide/

[2] EQUIDI - T LIMITED overview - Companies House - GOV.UK https://find-and-update.company-information.service.gov.uk/company/16510418

[3] Your right to complain | ICO https://ico.org.uk/global/privacy-notice/your-right-to-complain/

[4] Create your own privacy notice https://ico.org.uk/create-your-own-privacy-notice

[5] Make a complaint https://ico.org.uk/make-a-complaint/

[6] Make a complaint about how an organisation has used ... https://ico.org.uk/make-a-complaint/data-protection-complaints/

[7] What to expect from the ICO when making a data protection ... https://ico.org.uk/make-a-complaint/what-to-expect/

[8] 16510418 - equidi - t limited https://www.identeco.co.uk/search/company/16510418/EQUIDI___T_LIMITED

[9] UK GDPR Privacy Notice - ICO Enforcement Lessons https://www.mayerbrown.com/en/insights/publications/2023/06/what-does-a-uk-gdpr-compliant-privacy-notice-look-like-lessons-learned-from-a-recent-ico-enforcement-decision

[10] Complaining to the Information Commissioner's Office https://www.mind.org.uk/information-support/legal-rights/accessing-my-personal-information/complaining-to-the-ico/

[11] Making a complaint | ICO https://ico.org.uk/global/privacy-notice/making-a-complaint/

[12] EQUIDI - T LIMITED more information - Companies House https://find-and-update.company-information.service.gov.uk/company/16510418/more

[13] Privacy notices – the ICO follows the lead of the EU data protection ... https://www.dataprotectionreport.com/2023/06/privacy-notices-the-ico-follows-the-lead-of-the-eu-data-protection-authorities-in-their-interpretation-of-article-13-uk-gdpr/

[14] Outcomes of complaints https://ico.org.uk/make-a-complaint/what-to-expect/outcomes-of-complaints/

[15] Searching the Companies House register https://www.gov.uk/guidance/search-the-companies-house-register