Terms and Conditions

Terms and Conditions

Equidi‑T Limited (Company No. 16510418)

Last updated: 26 March 2026

These terms apply when you register as a client for our bookkeeping and accounting services. Supervised by IAB.

1. Agreement

These terms summarise our services. By registering, you appoint Equidi‑T Limited as your accountants from registration date. Full binding terms are set out in the signed Letter of Engagement, which we will provide/send for approval. Changes to the agreement require written consent from both parties.

2. Confidentiality

Client information is confidential and held only for your business/statutory needs. We will not share with third parties without your written consent (except as required by law/regulators). Equidi‑T Limited is the data controller. Full details in our Privacy Policy.

3. Cancellation

30 days’ written/email notice to enquiry@equidi‑t.com 

or via post 33 Fairlawns, CB89JS, Newmarket, Suffolk, UK

• £30 admin fee if before first payment.

• No refunds on paid months.

• Outstanding work from registration billed pro rata.

• Immediate termination for non‑payment/misconduct.

4. Fees and Payments

• Services start from £45 per month (indicative; exact fees agreed in Engagement Letter).

• First payment backdated to period start (pro rata).

• Late payments: Statutory interest (8% above base rate).

• Fee changes notified 14+ days ahead (inflation/scope).

• Scope changes (e.g., turnover increase) may adjust fees by agreement.

• VAT charged at standard rate where applicable.

5. Your Responsibilities

• Provide accurate/timely records (invoices, bank statements).

• Approve accounts/returns before submission.

• Ensure business complies with laws (fraud prevention, AML ID checks).

• Notify changes (e.g., employees, pregnancy for payroll).

6. Our Responsibilities

• Compile accounts/returns from your info (no audit).

• Advise on record adequacy.

• Submit to HMRC/Companies House after approval.

• Limit liability to fee for that work. No responsibility for penalties from late/inaccurate info.

7. Authorisation & AML

• HMRC authorisation codes forwarded to us.

• ID/AML checks (soft credit search, no score impact).

• Recordings for training/monitoring.

8. Referral Fees & Offers

We keep affiliate referral fees. Introductory offers require 12‑month commitment or full fee applies.

9. Complaints

Email enquiry@equidi‑t.com. Escalate to IAB if unresolved.

10. Governing Law

England and Wales. Courts have exclusive jurisdiction.

Full client terms in signed Letter of Engagement.